WHAT IS THIS PRIVACY ASSURANCE FOR?
By registering to play baseball in the Province of Ontario, you are registering with both the local association (York Baseball Association) you are registering with, and Baseball Ontario.
Baseball Ontario appoints the local association to collect fees on its behalf, included in the registration fee collected through this process. No additional monies is charged to the parent registering locally. Baseball Ontario invoices the local association for fees collected.
PROTECTION OF PERSONAL INFORMATION
WHAT IS PERSONAL INFORMATION
WHY BASEBALL ONTARIO MAY COLLECT PERSONAL INFORMATION
Baseball Ontario collects and uses Personal Information solely for the purpose of conducting its operations and offering its programs and services to players, coaches, umpires and member associations. The personal information we ask for will depend upon which services you may be interested in obtaining.
HOW BASEBALL ONTARIO COLLECTS AND USES PERSONAL
In most cases and subject to legal and contractual restrictions, you are free to refuse or withdraw your consent at any time upon reasonable, advance notice. It should be noted that in certain circumstances, certain services can only be offered if you provide Personal Information to Baseball Ontario. Consequently, if you choose not provide us with any required Personal Information, we may not be able to offer you the services requested. We will inform you of the consequences of the withdrawal of consent.
THE ACCURACY AND RETENTION OF PERSONAL INFORMATION
We keep your Personal Information only as long as it is required for the reasons it was collected. The length of time we retain information varies, depending on the service and the nature of the information.
This period may extend beyond the end of a person’s relationship with us but it will be only for so long as it is necessary for us to have sufficient information to respond to any issues that may arise at a later date.
When your Personal Information is no longer required for Baseball Ontario’s purposes, we have procedures to destroy, delete, erase or convert it into an anonymous form.
WE LIMIT DISCLOSURE
Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where Baseball Ontario is obliged to disclose information without consent. Such circumstances may include: Where required by law or by order or requirement of a court, administrative agency or governmental tribunal; Where Baseball Ontario believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group; Where it is necessary to establish or collect monies owing to Baseball Ontario; Where it is necessary to permit Baseball Ontario to pursue available remedies or limit any damages that we may sustain; or Where the information is public.
Where obliged or permitted to disclose information without consent, Baseball Ontario will not disclose more information than is required. Baseball Ontario does not sell, trade or barter Personal Information.
RESOLVING YOUR PRIVACY CONCERNS
Baseball Ontario will investigate all complaints and if a complaint is justified, we will take all reasonable steps to resolve the issue.
I authorize my local association and/or their respective staff, associates, assistants, or subcontractors to use photograph(s), video and other media image provided for any local association promotional, educational or other pertinent uses. I also agree to my local association using any images of the named minor(s) gathered by photographers, and or videographers supplying images to my local association. These images may include, but are not exclusive to, club, coach, athlete and/or parent, and/or volunteer submissions by various member associations of my local association. I authorize my local association to permit the use and display of photographs and/or recordings of the named minors in any local association publication, multimedia production, including video and web usage, display, or advertisement. I agree that local association may use name, likeness, or information supplied by the undersigned. The undersigned releases and forever discharges my local association and their respective officers and employees from any and all claims and demands arising out of or in connection with the use of said photographs /recordings, including but not limited to, any claims for invasion of privacy or defamation.
WE WOULD LIKE TO CONTACT YOU VIA EMAIL
To improve our communications and service we would like to correspond with you via email. In order to comply with Canadian legislation relating to commercial electronic messages, we are seeking your consent to communicate with you via electronic messages, including email, related to your relationship with Baseball Ontario including team selection, program, membership, promotional materials and other Baseball Ontario information. You may choose not to receive these communications at any time by emailing us at firstname.lastname@example.org.