Privacy Policy, Dual Registration and Photo Consent

Baseball Ontario’s Privacy Assurance provides an overview of our privacy principles and practices and seeks your consent to the collection, use and disclosure of your personal information in the course of providing our programs and services.  Further details about our privacy principles and practices may be found in our Privacy Policy available online at  To the extent of any conflict between this Privacy Insurance and the Privacy Policy, the Privacy Policy shall prevail.

By registering to play baseball in the Province of Ontario, you are registering with both the local association (York Baseball Association) you are registering with, and Baseball Ontario.
Baseball Ontario appoints the local association to collect fees on its behalf, included in the registration fee collected through this process.  No additional monies is charged to the parent registering locally.  Baseball Ontario invoices the local association for fees collected.

Baseball Ontario strives to protect and respect personal information of its customers, employees, business partners, and so on in accordance with all applicable provincial and federal laws.  The Privacy Policy applies to all Personal Information within Baseball Ontario's possession and control.

We consider "Personal Information" to mean any information about an identified individual or an individual whose identity may be inferred or determined from such information, including name, date of birth, address, phone number, e-mail address, birth certificate number, etc., other than business contact information (e.g. name, title, business address, business telephone number).  The Privacy Policy does not cover aggregated data from which the identity of an individual cannot be determined.  Baseball Ontario retains the right to use aggregated data in any way that it determines appropriate.

Baseball Ontario collects and uses Personal Information solely for the purpose of conducting its operations and offering its programs and services to players, coaches, umpires and member associations. The personal information we ask for will depend upon which services you may be interested in obtaining.

Consent to the collection occurs and is obtained when an individual signs (including electronic submission) an application or other form containing Personal Information, thereby authorizing Baseball Ontario to collect, use and disclose the individual's Personal Information for the purposes stated on the form or in the Why Baseball Ontario May Collect Personal Information section of the Privacy Policy.

Unless permitted by law, no Personal Information is collected, without first obtaining the consent of the individual concerned, for the collection, use and dissemination of that information.  However, we may seek consent to use and disclose Personal Information after it has been collected in those cases where Baseball Ontario wishes to use the information for a purpose not identified in The Privacy Policy or not previously identified or for which the individual concerned has not previously consented.
By providing Personal Information to Baseball Ontario you agree and consent that we may collect, use and disclose your Personal Information in accordance with The Privacy Policy.  In addition, where appropriate, additional authorizations or consents may be obtained from time to time.
In most cases and subject to legal and contractual restrictions, you are free to refuse or withdraw your consent at any time upon reasonable, advance notice.  It should be noted that in certain circumstances, certain services can only be offered if you provide Personal Information to Baseball Ontario.  Consequently, if you choose not provide us with any required Personal Information, we may not be able to offer you the services requested. We will inform you of the consequences of the withdrawal of consent.

We keep your Personal Information only as long as it is required for the reasons it was collected.  The length of time we retain information varies, depending on the service and the nature of the information.
This period may extend beyond the end of a person’s relationship with us but it will be only for so long as it is necessary for us to have sufficient information to respond to any issues that may arise at a later date.
When your Personal Information is no longer required for Baseball Ontario’s purposes, we have procedures to destroy, delete, erase or convert it into an anonymous form.

We do not disclose your personal information to third parties except as described in the Privacy Policy or as permitted or required by law, unless such disclosure is required in order to provide a participant or member organization with our services.
Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where Baseball Ontario is obliged to disclose information without consent. Such circumstances may include: Where required by law or by order or requirement of a court, administrative agency or governmental tribunal; Where Baseball Ontario believes, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of an identifiable person or group; Where it is necessary to establish or collect monies owing to Baseball Ontario; Where it is necessary to permit Baseball Ontario to pursue available remedies or limit any damages that we may sustain; or Where the information is public.
Where obliged or permitted to disclose information without consent, Baseball Ontario will not disclose more information than is required.  Baseball Ontario does not sell, trade or barter Personal Information.

In the event of questions about: (i) access to your Personal Information; (ii) our collection, use, management or disclosure of Personal Information; or (iii) The Privacy Policy; please contact Baseball Ontario’s privacy officer by sending an email to or calling 519-740-3900.
Baseball Ontario will investigate all complaints and if a complaint is justified, we will take all reasonable steps to resolve the issue.

I authorize my local association and/or their respective staff, associates, assistants, or subcontractors to use photograph(s), video and other media image provided for any local association promotional, educational or other pertinent uses.  I also agree to my local association using any images of the named minor(s) gathered by photographers, and or videographers supplying images to my local association.  These images may include, but are not exclusive to, club, coach, athlete and/or parent, and/or volunteer submissions by various member associations of my local association.  I authorize my local association to permit the use and display of photographs and/or recordings of the named minors in any local association publication, multimedia production, including video and web usage, display, or advertisement.  I agree that local association may use name, likeness, or information supplied by the undersigned.  The undersigned releases and forever discharges my local association and their respective officers and employees from any and all claims and demands arising out of or in connection with the use of said photographs /recordings, including but not limited to, any claims for invasion of privacy or defamation.

To improve our communications and service we would like to correspond with you via email.  In order to comply with Canadian legislation relating to commercial electronic messages, we are seeking your consent to communicate with you via electronic messages, including email, related to your relationship with Baseball Ontario including team selection, program, membership, promotional materials and other Baseball Ontario information.  You may choose not to receive these communications at any time by emailing us at